Kabalega Independence Run Website
Effective Date: October 01, 2023.
This Privacy Policy describes how Kabalega Independence Run (“KIR,” “we,” “our,” or “us”) collects, uses, shares, and protects personal information obtained through our website and during participation in our events and activities.
By accessing our website or registering for/participating in any of our affiliated events, you consent to the practices described in this policy.
1. Information We Collect
We may collect the following categories of information:
a) Personal Information
When you register for the run or related activities, we may collect:
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Full name
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Date of birth
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Contact information (email, phone number, address)
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Emergency contact details
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Medical conditions or allergies (optional and only for safety purposes)
b) Technical Information
When you use our website, we may collect:
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IP address
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Browser type
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Device information
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Pages visited and time spent
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Cookies and similar tracking technologies (see Section 6)
c) Media
Photographs, video, or audio recordings captured during KIR events may include identifiable images or voices of participants.
2. How We Use Your Information
We use collected information for the following purposes:
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To register and manage participation in the Kabalega Independence Run
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To communicate important event updates and logistics
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To ensure participant safety and emergency response coordination
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To promote and raise awareness about KIR and related causes
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To improve our website and user experience
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To comply with legal obligations
3. Media & Publicity Use
By participating in any KIR event, you consent to the collection and use of your image and likeness as described in our [Terms & Conditions]. This may include:
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Displaying photos/videos on our website and social media
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Use in promotional content and post-event reporting
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Sharing with partners, sponsors, and media outlets for publicity purposes
You may request removal of specific images by contacting us, though complete removal from all public platforms cannot be guaranteed once shared.
4. Sharing of Information
We do not sell your personal information. We may share limited data with:
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Event service providers (e.g. timing companies, medical teams)
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Communication providers (e.g. bulk SMS or email services)
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Government or health authorities if required by law or public health protocols
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Media or sponsors, but only with consent or for permitted uses
All third parties are required to handle your data securely and lawfully.
5. Data Security
We implement reasonable administrative, technical, and physical safeguards to protect your data from loss, misuse, unauthorized access, or disclosure. However, no system is 100% secure, and you use our website and services at your own risk.
6. Cookies and Website Analytics
Our website may use cookies and similar tools to improve user experience, analyze web traffic, and understand visitor behavior. You can control cookies through your browser settings, but disabling them may affect functionality.
7. Data Retention
We retain your personal information only as long as necessary for:
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Managing current and future events
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Fulfilling legal or regulatory obligations
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Historical and promotional documentation of KIR’s impact
8. Your Rights
Depending on applicable local laws, you may have the right to:
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Access your personal data
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Request corrections or deletions
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Withdraw consent for certain uses
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Opt-out of promotional communications
To exercise these rights, contact us at the details below.
9. Children’s Privacy
We do not knowingly collect information from children under the age of 13 without parental consent. If you believe we’ve collected such data, please contact us to request removal.
10. Changes to This Policy
We may update this Privacy Policy occasionally. When we do, we’ll revise the “Effective Date” at the top. Continued use of our website or participation in events indicates your agreement with any updated terms.
11. Contact Us
For questions, concerns, or requests regarding this Privacy Policy or your personal data, please contact:
info@kabalegaindependencerun.com
+256-200-903180
www.kabalegaindependencerun.com